Privacy policy

At Vivanta Consulting, we are committed to protecting your privacy and ensuring that your personal data is handled in a secure and responsible manner. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with us, whether through our website, recruitment services, offshore operations, or any other communication with our team. By using our services, you agree to the practices outlined in this Privacy Policy.

1. Information We Collect

We collect several types of information to provide our services effectively and to comply with legal obligations:

a. Personal Data:

Job Candidates: When you apply for a job or use our recruiting services, we may collect personal data such as your name, contact information (email, phone number), resume/CV, employment history, education, references, and any other details related to your qualifications and career.
Clients: If you are a representative of an organization that engages our recruitment, staffing, or offshore operational services, we may collect business contact information, including your name, company name, email address, phone number, and other relevant details related to the services you’ve requested.

b. Usage Data:

We may collect information about how our website and services are accessed and used. This can include your IP address, browser type, operating system, referring URLs, pages visited, and other diagnostic data.

c. Payment Data:

In cases where our services involve payments (such as for project-based work, contract staffing, or offshore services), we may collect payment details, including billing information. Payment processing is handled by third-party providers, and we do not store sensitive payment card information.

d. Communication Data:

We may collect information from communication between you and Vivanta Consulting, including emails, phone calls, or other messages related to our services.

2. How We Use Your Information

At Vivanta Consulting, we are committed to using your personal information solely for employment-related purposes, in connection with our recruitment, staffing, and offshore operational services. The data we collect is used only for the following specific purposes:

a. Recruitment and Job Placement:

Candidate Evaluation and Screening: To assess your qualifications and suitability for specific job roles, we process your personal data, including your resume/CV, work experience, skills, and educational background. This evaluation is essential to match you with relevant job opportunities or contract positions.
Job Matching and Placement: We use your personal information to present you with appropriate job opportunities and to share your details with potential employers (clients) to facilitate job placement. This includes submitting your resume to clients and discussing job openings, interviews, and hiring decisions on your behalf.
Talent Pool Development: If you are a candidate who has been assessed by Vivanta Consulting, we may keep your data in our talent pool for future job opportunities that align with your profile. You will be notified of any new opportunities that we believe are a good match.
b. Contract Staffing & Temporary Placement:

Contract Engagement: If you are placed in a contract or temporary role, we use your personal information to manage the staffing engagement, including coordinating assignments, processing payroll, and fulfilling the requirements of the contract or temporary position.
Client Management: For contract staffing, we may share your details with clients to manage the assignment, ensure appropriate performance monitoring, and handle any changes to your contract terms or responsibilities.
c. Offshore Strategy & Operational Management Services:

Offshore Team Allocation: In the case of offshore operational services, such as IT/software development, customer support, or back-office operations, we use your personal information to allocate you to specific project teams or offshore engagements. This involves ensuring you have the necessary skills and experience for your role and aligning you with the operational needs of the client.
Team Coordination & Integration: For offshore teams, we use personal information to facilitate seamless integration of your role into the offshore operation, ensuring that you are well-prepared to collaborate with internal teams and clients, while maintaining high-performance standards.
Onboarding and Training: We may use your personal information for onboarding purposes, including communication about required training, access to internal systems, and coordination with project managers or client teams to ensure smooth integration into the offshore role.
d. Employment Verification and Compliance:

Employment Eligibility and Compliance Checks: We may use your personal data to verify your eligibility for employment, conduct background checks (including criminal history, references, and qualifications verification), and ensure compliance with applicable labor laws and regulations.
Record Keeping for Legal and Regulatory Purposes: To comply with labor laws, tax regulations, and industry standards, we may retain your personal data as part of our recruitment, staffing, and operational processes. This includes maintaining employment records for the duration required by law, such as tax filings and proof of work history.

e. Communication Related to Employment:

Ongoing Communication: We use your personal information to keep you informed about job opportunities, application status, interview scheduling, placement, or any other relevant information regarding your recruitment and employment process.
Candidate and Client Relationship Management: If you are placed in a role or involved in an offshore project, we may use your data to manage communications with you and the client regarding performance, feedback, and any adjustments to your assignment or job role.

Restriction of Use:

Vivanta Consulting restricts the use of your personal data to the purposes mentioned above and will not use your personal information for any purposes outside of those directly related to your employment, job placement, or offshore operational functions. We do not share, sell, or disclose your personal data for non-employment-related marketing or third-party purposes.

You can trust that your data is only used in a manner that directly supports the recruitment process, client project requirements, and the operational success of both you and Vivanta Consulting. We are committed to maintaining the confidentiality and integrity of your data as we assist in connecting you with job opportunities or offshore teams.

3. Sharing Your Information

Vivanta Consulting respects your privacy and will not sell, rent, or trade your personal information. However, we may share your information in the following scenarios:

With Clients: When you apply for a job or contract position through Vivanta Consulting, your personal data may be shared with our clients as part of the recruitment or staffing process. We will only share relevant information necessary to evaluate your qualifications.
With Service Providers: We may share your information with third-party vendors who provide services on our behalf, such as cloud hosting providers, payment processors, and communication platforms. These third-party service providers are required to handle your data securely and only for the purposes specified by Vivanta Consulting.
For Legal Reasons: We may disclose your personal information to law enforcement or other regulatory bodies if required by law or if we believe such action is necessary to comply with a legal obligation, protect our rights or property, or prevent fraud or other illegal activities.
Business Transfers: In the event that Vivanta Consulting undergoes a merger, acquisition, or sale of assets, your personal data may be transferred as part of the transaction. We will notify you of such changes and continue to protect your data under this Privacy Policy.

4. Data Retention

Vivanta Consulting will retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including legal, accounting, or reporting requirements. Personal data related to candidates may be kept for a period of up to [X years] after the completion of a recruitment process, unless a longer retention period is required for legal or operational reasons.

5. Data Security

We take the protection of your personal data seriously and implement appropriate technical and organizational measures to safeguard it from unauthorized access, alteration, or destruction. These measures include encryption, secure servers, and access controls. However, please note that no method of electronic storage or transmission is 100% secure, and we cannot guarantee the absolute security of your data.

6. Your Rights

Depending on your jurisdiction, you may have certain rights regarding your personal data, including:

Right to Access: You can request access to the personal information we hold about you.
Right to Rectification: You can request that we correct any inaccuracies in your personal data.
Right to Erasure: You may request that we delete your personal data, subject to certain exceptions (such as when we have a legal obligation to retain it).
Right to Restrict Processing: You can ask us to limit the processing of your personal data in certain situations.
Right to Object: You can object to certain types of data processing, including direct marketing.
Right to Data Portability: You may request a copy of your personal data in a commonly used, machine-readable format.
To exercise any of these rights, please contact us using the details provided below. We will respond to your request in accordance with applicable data protection laws.

7. International Transfers

Vivanta Consulting operates globally, and your personal data may be transferred to and processed in countries outside of your country of residence. If you are located in the European Union (EU) or European Economic Area (EEA), such transfers will comply with the relevant data protection laws, including the General Data Protection Regulation (GDPR).

8. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance user experience and analyze website traffic. Cookies are small files stored on your device that help us remember your preferences and improve functionality. You can control the use of cookies through your browser settings.

9. Changes to This Privacy Policy

Vivanta Consulting may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal obligations. Any changes will be posted on this page